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Advisory committee expressions of interest are now closed.Thank you to everyone who submitted a nomination. Successful nominees will be advised in January 2022.Details will appear here once they are known.
The Regional Arts Development Fund promotes the role and value of arts, culture, and heritage as key drivers of diverse and inclusive communities and strong regions. The Regional Arts Development Fund invests in local arts and cultural priorities, as determined by local communities, across Queensland.
The Regional Arts Development Fund Advisory Committee provides recommendations and advice on the following:
The Advisory Committee meets approximately four times each year in alignment with important dates in the RADF funding cycle. Details of the next meeting are advised at each meeting.
A summary of approved projects and their progress is provided on the Regional Arts Development Fund program page. After each meeting, a written report of the committee's deliberations and advice or recommendations is provided to the CEO, who presents the report to the next meeting of Council.
If you would like to contact the Regional Arts Development Fund Advisory Committee, please send an email.
The Regional Arts Development Fund Advisory Committee is constituted under Section 264 of Local Government Regulation 2012, which empowers the Council to appoint advisory committees.(The Regional Arts Development Fund is a partnership between the Queensland Government and Toowoomba Regional Council to support local arts and culture in regional Queensland.)
Tenure of committee
The Regional Arts Development Fund Advisory Committee is established for the term of the current elected Council, unless disbanded earlier by Council resolution.(Subject to any Council resolution to the contrary, if a Committee is appointed for a particular purpose or for a limited time, the Committee is abolished and appointment of Members to the Committee is terminated upon the fulfilment of that purpose or the expiration of that time.)
The Regional Arts Development Fund (RADF) Advisory Committee will provide guidance and assistance on the functions and responsibilities listed below.
The main functions of the Committee are to provide recommendations and advice to Council on the following:
(a) The RADF Advisory Committee will consist of up to 6 Members, which will include a Councillor who shall be designated as the Chairperson by the Council.
(b) Membership will consist of the following:
The majority of the Community members of the RADF Advisory Committee must have:
(c) Appointment will be made, on a biennial basis, after nominations have been invited in newspapers circulating in the area and on Council’s website and social media, seeking expressions of interest from residents.
(d) All Members of the Advisory Committee may vote on business before the Committee, except where the Member has a conflict of interest.
(e) If any Member of the Committee is absent from three consecutive meetings without having obtained leave of absence from the Committee, the Member's continued membership of that Committee will be referred to the Chief Executive Officer for determination.
(f) Members will need to register as volunteers.
Resignation and replacement of committee members
(a) A committee member may resign at any time by way of written or emailed advice to the Chairperson.(b) When a resignation is received, the resigning member may be replaced as follows:
Council shall appoint the RADF Advisory Committee chair.
If the chairperson is absent or unavailable to preside, a member of the advisory committee chosen by the members present at the committee meeting will preside.
The Quorum of any advisory committee meeting will be a minimum of 51% of the membership.
Times and places for meetings
The advisory committee may determine the dates, times and places for its meetings. Council will be responsible for providing a suitable venue.
Unless otherwise provided in these terms of reference, the advisory committee will generally adopt informal meeting procedures. Where more formal procedures are required, the procedures described in Council's standing orders shall apply.
The group will be provided with a support officer from Toowoomba Regional Council, Library and Cultural Services Branch to assist in the administration of meetings.
The support staff will not be a member of the advisory committee.
(a) Each Member of the Advisory Committee has a vote on each question to be decided.
(b) Voting at a meeting must be open and questions decided by a majority of the votes of the Members present however, if the votes are equal, the Member presiding has a casting vote.
(c) If a member present fails to vote, the member is taken to have voted in the negative.
Conflict of interest
(a) Where Committee Members have a conflict of interest, or could reasonably be taken to have a conflict of interest, in an issue being considered or to be considered at the meeting, the Member must declare the conflict of interest to the meeting and must not be present while the matter, or a related matter, is being considered by the Committee or otherwise take part in any decision of the Committee in relation to the matter or a related resolution.
(b) For the purposes of this clause, a Member has a conflict of interest in an issue if there is a conflict between the Member's private interest and the public interest.
Open to the public
(a) Meetings are to be open to the public, except where confidential matters are discussed.
(b) When the committee proposes to close a meeting to the public, the chair will direct all persons, other than members of the committee, to leave the meeting and every person will immediately comply with the direction.
(c) Non-members may, with the permission of the chairperson, address the advisory committee on any item of business listed on the agenda however, a non-member will not vote on any matter at an advisory committee meeting.
(a) Should matters of a confidential nature be discussed at a meeting, the meeting may be closed to the public in accordance with the Local Government Regulation 2012.
(b) A person who is or has been a member of an advisory committee must not make improper use of information acquired as a member to:
The RADF Advisory Committee is exempted from the requirement to keep minutes of its proceedings, however, a written report of its deliberations and its advice or recommendations must be provided to the CEO, who shall present the report to the next meeting of the Council.A summary of approved projects and their progress will be provided on Council’s website to keep the community informed of the work of the Committee.
Review terms of reference
(a) The terms of reference for this Advisory Committee shall be reviewed by the sitting Committee annually, with the initial review being at its meeting 12 months after the Committee is first established.
(b) Council may review the terms of reference at any time in response to changing legislative requirements or the business needs of Council.
Media statements will only be made by the chairperson.
The advisory committee has the authority to establish special interest sub-groups and working groups as required to address specific matters identified by the advisory committee. These sub-groups (established under the same terms and conditions as the advisory committee) are to report back to the advisory committee.
The Council will not generally authorise payment or provide remuneration to members of advisory committees however, where special circumstances exist, Council may resolve to pay remuneration, reimburse expenses and/or provide facilities to members of advisory committees.
The Council will ensure that all members of advisory committees are covered by appropriate insurances (e.g. voluntary workers, public indemnity).
Council’s role and obligations are directed, without limitation, by the following laws and regulations, as amended from time to time:
The Committee shall perform an evaluation of its performance at least annually to determine whether it is functioning effectively, by reference to this Terms of Reference and current best practice.
Position: Regional Coordinator Art Galleries and Cultural Services
Branch: Library and Cultural Services
The Toowoomba Region is a vibrant, inclusive and liveable region where respect for tradition and diversity is embraced.
We partner with the community through authentic leadership and responsible governance to ensure a sustainable and bright future for our Region.
Your volunteer role
Members of the Regional Arts Development Fund Advisory Committee assist Toowoomba Regional Council by providing guidance and assistance on:
Your volunteer time commitment
The Regional Arts Development Fund Advisory Committee meets as needed but usually, there will be up to four meeting each financial year. Meetings can last from 1 to 3 hours.
In addition to scheduled meetings, there may be occasional email correspondence in relation to authorising project changes and overseeing other approvals.
There may be opportunities to represent the Advisory Committee at project launches and through various optional promotional opportunities.
Notices of meetings are advised via email at least two weeks prior to the scheduled meeting time.
Skills and abilities
We are looking for volunteers with the following skills, qualifications, or experience to fill this volunteer role:
Additional requirements/background checks for the role
Toowoomba Regional Council is serious about its duty to provide a professional service and to provide all people working and volunteering with Council a safe and healthy working environment. We are a child safe organisation.
We are committed to recruiting dedicated, professional volunteers who have the skills and experience appropriate for this role.
For this reason, we will need to collect the following information prior to you commencing in the role:
Assistance will be provided for any arrangements and applications. No out of pocket expenses will be incurred.
Please contact Sue Lostroh Regional Coordinator Art Galleries and Cultural Services on 131 872 if you have any questions about these background checks.
Any information you provide will:
As a volunteer of Toowoomba Regional Council, you will also be required to: