Council meeting structure & meeting schedule

Matters for consideration by the Council may be directed through the Council Standing Committees, which are:

• Planning and Development Committee
• Water and Waste Committee
• Infrastructure Committee
• Environment and Community Committee
• Corporate Services Committee
• Economic Development Committee.

All Ordinary Meetings of Council and Committee Meetings are open to the public. However, the Council or a Committee may consider it necessary to close the meeting to the public to discuss any of the following matters:

• the appointment, discipline or dismissal of the chief executive officer;
• industrial matters affecting employees;
• the local government’s budget;
• rating concessions;
• legal advice obtained by the local government or legal proceedings involving the local government including, for example, legal proceedings that may be taken by or against the local government;
• matters that may directly affect the health and safety of an individual or a group of individuals;
• negotiations relating to a commercial matter involving the local government for which a public discussion would be likely to prejudice the interests of the local government;
• negotiations relating to the taking of land by the local government under the Acquisition of Land Act 1967;
• a matter the local government is required to keep confidential under a law of, or formal arrangement with, the Commonwealth or a State.

All Ordinary Meetings of the Council and Committee Meetings are held in the Council Chambers, First Floor, City Hall, 541 Ruthven Street, Toowoomba. Details of forthcoming meetings and any changes to meetings, venues or times are published on the Council website. 

Attendance at council meetings is subject to availability to seating, check ins and safety requirements. Council may require attendees to pre-register in various circumstances. All ordinary meetings and Council standing committee meetings are live streamed online and saved to the council website for public viewing.

Planning and Development Committee

• Councillor Gary Gardner
• Councillor Kerry Shine
• Councillor Tim McMahon
• Councillor Trevor Manteufel
• Councillor Edwina Farquhar.

Water and Waste Committee

• Councillor Rebecca Vonhoff (Deputy Mayor)
• Councillor Bill Cahill
• Councillor Melissa Taylor
• Councillor Kerry Shine.  

Infrastructure Committee

• Councillor Carol Taylor 
• Councillor Gary Gardner
• Councillor Trevor Manteufel
• Councillor Bill Cahill.    

Environment and Community Committee

• Councillor James O'Shea
• Councillor Melissa Taylor
• Councillor Tim McMahon
• Councillor Bill Cahill
• Councillor Trevor Manteufel.  

Corporate Services Committee

• Councillor James O'Shea 
• Councillor Tim McMahon
• Councillor Gary Gardner
• Councillor Edwina Farquhar
• Councillor Melissa Taylor.  

Economic Development Committee

• Councillor Geoff McDonald (Mayor)
• Councillor Edwina Farquhar.

Meeting dates for 2026

The order of committee meetings in 2026 will be:

1. Planning and Development Committee
2. Water and Waste Committee
3. Infrastructure Committee
4. Environment and Community Committee
5. Corporate Services Committee
6. Economic Development Committee

The order may change if required by Council.

Wednesday:

If required, the Committee Meetings will continue on Wednesday.

Current schedule of meetings are as follows:

• Tuesday, 20 January 2026: 9am, Ordinary Meeting of Council

• Tuesday, 10 February 2026: 9am, Committee Meetings
• Wednesday, 11 February 2026: 9am, Committee Meetings (if required)
• Tuesday, 17 February 2026: 9am, Ordinary Meeting of Council

• Tuesday, 10 March 2026: 9am, Committee Meetings
• Wednesday, 11 March 2026: 9am, Committee Meetings (if required)
• Tuesday, 17 March 2026: 9am, Ordinary Meeting of Council

• Tuesday, 14 April 2026: 9am, Committee Meetings
• Wednesday, 15 April 2026: 9am, Committee Meetings (if required)
• Tuesday, 21 April 2026: 9am, Ordinary Meeting of Council

• Tuesday, 12 May 2026: 9am, Committee Meetings
• Wednesday, 13 May 2026: 9am Committee Meetings (if required)
• Tuesday, 19 May 2026: 9am, Ordinary Meeting of Council

• Tuesday, 2 June 2026: 9am, Committee Meetings
• Wednesday, 3 June 2026: 9am Committee Meetings (if required)
• Tuesday, 9 June 2026: 9am, Ordinary Meeting of Council

• Tuesday, 14 July 2026: 9am, Committee Meetings
• Wednesday, 15 July 2026: 9am Committee Meetings (if required)
• Tuesday, 21 July 2026: 9am, Ordinary Meeting of Council

• Tuesday, 11 August 2026: 9am, Committee Meetings
• Wednesday, 12 August 2026: 9am Committee Meetings (if required)
• Tuesday, 18 August 2026: 9am, Ordinary Meeting of Council

• Tuesday, 8 September 2026: 9am, Committee Meetings
• Wednesday, 9 September 2026: 9am Committee Meetings (if required)
• Tuesday, 15 September 2026: 9am, Ordinary Meeting of Council

• Tuesday, 13 October 2026: 9am, Committee Meetings
• Wednesday, 14 October 2026: 9am Committee Meetings (if required)
• Thursday, 20 October 2026: 9am, Ordinary Meeting of Council

• Tuesday, 10 November 2026: 2pm, Committee Meetings
• Wednesday, 11 November 2026: 9am Committee Meetings (if required)
• Tuesday, 17 November 2026: 9am, Ordinary Meeting of Council

• Tuesday, 1 December 2026: 9am, Committee Meetings
• Wednesday, 2 December 2026: 9am Committee Meetings (if required)
• Tuesday, 8 December 2026: 9am, Ordinary Meeting of Council