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The Toowoomba Region Aerodromes Advisory Committee provides the community with a clear portal into Council regarding Toowoomba Region Aerodromes (Toowoomba City, Millmerran and Pittsworth Aerodromes and the Crows Nest emergency helipad) issues and provides Council with guidance and assistance on the functions and responsibilities listed below.
The Committee consists of up to 10 members comprising of three Councillors and up to seven members from the community, as well as industry representatives and stakeholder organisations.
The primary functions of the Toowoomba Region Aerodromes Advisory Committee are to:
Typically four meetings are held per year and will run for the term of this Council until 2024. Council will be responsible for providing a suitable venue and administrative support for meetings.
These meetings will be held at the Toowoomba City Aerodrome Operations Office, Mutz Street, Toowoomba.
Meetings are open to the public, except where confidential matters are discussed. When the Advisory Committee proposes to close a meeting to the public, the Chair will direct all persons, other than members of the Advisory Committee, to leave the meeting and every person must immediately comply with the direction.
Due to COVID-19 restrictions and the room capacity, the number of public attendees is limited. Council requests that members of the public wishing to attend the meeting RSVP by email by midday on Monday prior to the meeting.
If you would like to contact the Toowoomba Region Aerodromes Advisory Committee, please email Council. This email will be received by our team who will ensure it is forwarded to the relevant committee member.
The current committee consists of nine members comprising of three Councillors and six members from the community.
Background / ScopeThe Toowoomba Region Aerodromes Advisory Committee is constituted under Section 264 of Local Government Regulation 2012, which empowers the Toowoomba Regional Council to appoint advisory committees.
Tenure of committeeThe Toowoomba Region Aerodromes Advisory Committee is established for the term of the current elected Council, unless disbanded earlier by Council resolution.
(Subject to any Council resolution to the contrary, if a Committee is appointed for a particular purpose or for a limited time, the Committee is abolished and appointment of Members to the Committee is terminated upon the fulfilment of that purpose or the expiration of that time.)
PurposeThe Toowoomba Region Aerodromes Advisory Committee will provide the community with a clear portal into Council regarding Toowoomba Region Aerodromes (Toowoomba City, Millmerran and Pittsworth Aerodromes and the Crows Nest Emergency Helipad) issues and will provide Council with guidance and assistance on the functions and responsibilities listed below.
FunctionsThe primary functions of the Toowoomba Region Aerodromes Advisory Committee are to:
Committee membershipThe Toowoomba Region Aerodromes Advisory Committee will consist of up to seven members including a community member, and a minimum of one Councillor. The membership of the Committee will be appointed by a resolution of Council.
Where any Councillor cannot attend a meeting of the Advisory Committee, another Councillor delegated by the first Councillor may act as a member of the Advisory Committee for that meeting.
All members of the Advisory Committee may vote on business before the Committee, except where the member has a conflict of interest.
If any member of the Advisory Committee is absent from three consecutive meetings without having obtained a leave of absence from the Committee, the member’s continued membership on the Advisory Committee will be referred to the Chief Executive Officer for determination.
The Terms of Reference and operation of the Advisory Committee will be reviewed on an annual basis with the aim of ensuring its ongoing relevance and sustainability.
Resignation and replacement of committee members
(a) A committee member may resign at any time by way of written or emailed advice to the Chairperson.
(b) When a resignation is received, the resigning member may be replaced as follows:
The Chairperson must be a Councillor, appointed by Council resolution, to serve the term of the Advisory Committee.
If the Chairperson is absent or unavailable to preside, an alternative Councillor appointed by the Chairperson, will preside.
The Quorum of any Advisory Committee meeting will be a minimum of 51% of the membership.
Times and places for meetings
The Toowoomba Region Aerodromes Advisory Committee (at its first meeting) will determine the dates, times and places for its meetings. Council will be responsible for providing a suitable venue and administrative support for meetings.
Unless otherwise provided in these Terms of Reference, the Advisory Committee will generally adopt informal meeting procedures. Where more formal procedures are required, the procedures described in Council’s Standing Orders shall apply.
VotingEach member of the Advisory Committee has a vote on each issue to be decided.
Voting at a meeting must be open and issues decided by a majority of the votes of the members present however, if the votes are equal, the member presiding has a casting vote.
If a member present fails to vote, the member is taken to have voted in the negative.
Conflict of interest
Where Advisory Committee members have a conflict of interest, or could reasonably be taken to have a conflict of interest, in an issue being considered or to be considered at a meeting, the member must declare the conflict of interest to the meeting and must not be present while the matter, or a related matter, is being considered by the Advisory Committee or otherwise take part in any decision of the Advisory Committee in relation to the matter or a related resolution.
For the purposes of this clause, a member has a conflict of interest in an issue if there is a conflict between the member’s private interest and the public interest.
Open to the public
Meetings are to be open to the public, except where confidential matters are discussed.
When the Advisory Committee proposes to close a meeting to the public, the Chair will direct all persons, other than members of the Advisory Committee, to leave the meeting and every person must immediately comply with the direction.
Non-members may, with the permission of the Chairperson, address the Advisory Committee on any item of business listed on the agenda however, any non-member must not vote on any matter at an Advisory Committee meeting.
(a) Should matters of a confidential nature be discussed at a meeting, the meeting may be closed to the public in accordance with Section 275 (1) of Local Government Regulation 20121.(b) A person who is or has been a member of an Advisory Committee must not make improper use of information acquired as a Member to -
The Toowoomba Region Aerodromes Advisory Committee will submit a report (Minutes listing actions, responsibilities, timeframes and outcomes) on each of its meetings to the Chief Executive Officer, who will list any recommendations for Council’s consideration on an agenda of a meeting of a Council Committee.
Media statements will only be made by the Chairperson.
The Advisory Committee has the authority to establish special interest sub-groups and working groups as required to address specific matters identified by the Advisory Committee. These sub-groups (established under the same terms and conditions as the Advisory Committee) are to report back to the Advisory Committee.
The Council will not generally authorise payment or provide remuneration to members of Advisory Committees however, where special circumstances exist, Council may resolve to pay remuneration, reimburse expenses and/or provide facilities to members of an Advisory Committee.
The Council will ensure that all members of the Toowoomba Region Aerodromes Advisory Committee and/or sub-committees as established from time to time, are covered by appropriate insurances (e.g. voluntary workers, public indemnity).
Relevant legislationCouncil’s role and obligations are directed, without limitation, by the following laws and regulations, as amended from time to time:
1 275 Closed meetings(1) A local government or Committee may resolve that a meeting be closed to the public if its councillors or members consider it necessary to close the meeting to discuss: