We provide funding and/or in-kind assistance to help not-for-profit and incorporated organisations to support new facilities and upgrades of facilities to benefit the community. Organisations may apply for a grant of up to 50% of the funding gap (total project cost less other grant sources), up to a maximum of $150,000.

The opportunity to apply for a grant is available twice annually:

Opening date Closing date
1 January 2020* 3 February 2020*
1 July 2020 1 August 2020

*Please note changed dates for round 2 - 2019/20 Sport & Recreation Community Grants program.

Groups and organisations that can apply for a grant

Groups and organisations that meet all of the following:

  • are not-for-profit
  • are an incorporated legal entity or are sponsored by an incorporated legal entity
  • operate or provide services within the Toowoomba Regional area
  • have appropriate insurance and adhere to sound workplace health and safety practices
  • are able to demonstrate financial viability
  • have met all acquittal conditions of previous council grants

If your group is not a legally constituted not-for-profit entity, your application will need to be endorsed by a legally constituted not-for-profit entity. The organisation that endorses the application takes responsibility for ensuring the funds are used as specified in the grant allocation. An organisation may endorse one or more community groups and can still lodge an application on its own behalf.

Groups ineligible for a grant

These groups should not apply:

  • for-profit companies, Trusts and other organisations
  • government, semi-government organisations and statutory authorities 

These groups may apply for an environment grant only:

  • public and private educational institutions -primary, secondary and tertiary - including Parents and Citizens and Parents and Friends associations.

Community grants may not fund:

  • loan or other debt repayments
  • projects already started or completed
  • recurrent administration and running costs such as regular wages and office expenses
  • projects with a commercial purpose
  • projects already funded by other Toowoomba Regional Council grant programs
  • prize money, trophies, raffle prizes or fundraising
  • the purchase of land

Low priority is given to:

  • organisations/individuals that have received funding previously for similar events excluding community events.

Specific conditions of funding may vary between grant programs. For further information, please contact an officer from the relevant funding program on 131 872.

Grant assessment

Applicants must demonstrate that:

  • the organisation and project, activity or event is eligible
  • the organisation and project activity or event is viable
  • genuine need and community benefit
  • how and why the support being requested will positively impact the local community
  • evidence of planning, consultation and support
  • financial need, the organisation's contribution and support, and other funding sought (whether successful or not)
  • linkages to program objectives
  • any regulatory requirements have been or will be met, and
  • a balanced, realistic and complete project budget.

Grants are assessed by panels that include our staff experienced in each category and Councillors. Grants are highly competitive and approval will depend on available funds, the number of applications and program priorities. Part-funding may be offered.

Unsuccessful applicants may contact the relevant community development officer, who will provide feedback and assistance with future grant applications.

Grant conditions

Successful applicants must:

  • enter into a funding agreement with us
  • use the grant only for the nominated purpose for which it is given, unless written approval is given by Council for a variation
  • obtain all appropriate permits, approvals, licences, insurances and indemnities etc, relating to the project
  • expend the funds within 12 months of being granted, unless written approval has been given by us for an extension
  • acknowledge our support as set out in the funding agreement
  • acquit the grant on an acquittal form as set out in the funding agreement within six weeks of completion of the project

We reserve the right to request an audit of grant expenditure. Any unspent funds must be returned to us. Successful applicants who fail to comply with any of the above conditions may have their grant funding offer withdrawn.


How to apply

  1. Read the 2.14 Sport and Recreation Grant Program Guidelines to check eligibility. If you are unsure of your eligibility, please contact a Sport and Recreation Officer on 131 872.
  2. If eligible, complete the PDF form.

PDF form process

  1. Fill in the Community grants application form (PDF for print). and a Sport and recreation supplement form (for print). Ensure you include all relevant attachments. Applications can be lodged by the following methods:
    • Deliver the form in person to a Customer Service Centre.
    • Post the form to the Chief Executive Officer, PO Box 3021 Toowoomba QLD 4350 for the attention of Sport & Recreation. Please note: As the application must be received by the due date, it will need to be posted in advance of the closing date.
    • Email the form to info@tr.qld.gov.au.

Application help

Applicants are strongly encouraged to discuss their application prior to lodging with a Sport and Recreation Officer, to ensure that all required documentation is in place. This provides the best opportunity to be considered for support.

Applicants can attend a community grant workshop or make appointments to see appropriate staff for advice. Contact us to make appointments.

Our online statistical tool, which provides information on our region’s demographic and economic breakdown, may provide further information for the development of grant applications.