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Regional Youth Advisory Committee provides advice and recommendations on:
The Regional Youth Advisory Committee will also:
Regional Youth Advisory Committee members provide recommendations and advice to Council on:
Ordinary meetings will convene quarterly on the second Thursday of May, August, November from 9am – 11am from 2025 to 2027.
Meetings are located (unless otherwise stated) at the Mezzanine Room, City Hall Annex.
Meetings are to be open to the public, except where confidential matters are discussed.
If you wish to attend, RSVP by email by 5pm on Monday before the meeting.
If you would like to contact the Regional Youth Advisory Committee, please send an email.
The Regional Youth Advisory Committee consists of 12 members
Background / Scope
The Regional Youth Advisory Committee (the Committee) is constituted under section 264 of Local Government Regulation 2012, which empowers the Toowoomba Regional Council to appoint advisory committees.
Tenure of Committee
The Committee is established for the term of the current elected Council, unless disbanded earlier by Council resolution.
Purpose
The Committee will provide Council with guidance and assistance on the functions and responsibilities listed below.
Functions
The functions of the Committee are to:
Committee Membership
Resignation and Replacement of Committee Members
(a) A Committee member may resign at any time by way of written or emailed advice to the Chairperson.
(b) When a resignation is received, the resigning member may be replaced as follows:
Chairperson
Any Councillor/s appointed to the Committee may act as the Chairperson. If there are two (2) or more Councillors appointed to the Committee, the Councillors will determine who will act as Chair.
Acting Chairperson
If the Chairperson is absent or unavailable to preside, a member of the Committee chosen by the members present at the Committee meeting will preside as the Chairperson.
Quorum
The Quorum for Committee meetings will be a minimum of 51% of the membership.
Times and Places for Meetings
The Committee may determine the dates, times and places for its meetings. As a maximum, meetings shall be held on a quarterly basis. Council will be responsible for providing a suitable venue.
Meeting Procedures
Unless otherwise provided in these Terms of Reference, the Committee will generally adopt informal meeting procedures. Where more formal procedures are required, the procedures described in Council's Standing Orders shall apply.
Voting
Conflict of Interest
(a) Committee members must declare their conflict of interest to the meeting and must not be present while the matter, or a related matter, is being considered by the Committee or otherwise take part in any decision of the Committee in relation to the matter or a related resolution.
(b) For the purposes of this clause, a member has a conflict of interest in an issue if they have or could reasonable be taken to have a conflict between their private interest and the public interest in the matter being considered.
Open to the Public
Confidential Matters
(a) Should matters of a confidential nature be discussed at a meeting, the meeting may be closed to the public in accordance with the Local Government Regulation 2012.
(b) A person who is or has been a member of the Committee must not make improper use of information acquired as a member to -
Minutes and Reporting
The Committee is exempt from keeping minutes of its meetings pursuant to section 254G of the Local Government Regulation 2012, however, a written report of its deliberations at each of its meetings and its advice or recommendations must be provided to the relevant General Manager, who will list any recommendations for Council’s consideration on an agenda of a meeting of a Council Committee.
Review of Terms of Reference
Media Contact
Media statements will only be made by the Chairperson.
Sub-Committees
The Committee has the authority to establish special interest sub-groups and working groups as required to address specific matters identified by the Committee. These sub-groups (established under the same terms and conditions as the Committee) are to report back to the Committee. Appointments to sub-committee/s shall be approved by the relevant General Manager, after receiving the Terms of Reference and membership recommendations from the Committee.
Internal and External Engagement
The Committee requires express written permission from the relevant General Manager or Manager prior to undertaking any internal or external engagement on matters directly relevant to the Committee.
Values, Behaviours and Code of Conduct
All Committee members shall adhere to Council’s Code of Conduct and associated Values and Behaviours. Any behaviour exhibited by a Committee member which contravenes these standards may result in membership being suspended or terminated.
Remuneration
The Council will not generally authorise payment or provide remuneration to members of the Committees however, where special circumstances exist, Council may resolve to pay remuneration, reimburse expenses and/or provide facilities to members of the Committee.
Insurance
The Council will ensure that all members of Committees and/or sub-committees as established from time-to-time are covered by appropriate insurances (e.g. voluntary workers, public indemnity).
Relevant Legislation
Council’s role and obligations are directed, without limitation, by the following laws and regulations, as amended from time to time:
Performance
The Committee shall review its performance at least annually to determine whether it is functioning effectively, by reference to this Terms of Reference and current best practice.
Toowoomba Region Youth Strategy 2025-2030
Regional Youth Advisory Committee Terms of Reference
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