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Sport & recreation community grants program

We provide funding and/or in-kind assistance to help not-for-profit and incorporated organisations to support new facilities and upgrades of facilities to benefit the community. Organisations may apply for a grant of up to 50% of the funding gap (total project cost less other grant sources), up to a maximum of $150,000.

The opportunity to apply for a grant is available twice annually:

Opening date Closing date
1 February 1 March
1 July 1 August

Funds are also available to help local sport and recreation clubs build new or upgraded facilities through the State Government's Sport and Recreation Funding Program. Organisations seeking financial assistance from us to support a State Government grant application must apply through our Sport and Recreation Community Grants Program.

Groups and organisations that can apply for a grant

Groups and organisations that meet all of the following:

  • are not-for-profit
  • are an incorporated legal entity or are sponsored by an incorporated legal entity
  • operate or provide services within the Toowoomba Regional area
  • have appropriate insurance and adhere to sound workplace health and safety practices
  • are able to demonstrate financial viability
  • have met all acquittal conditions of previous council grants

If your group is not a legally constituted not-for-profit entity, your application will need to be endorsed by a legally constituted not-for-profit entity. The organisation that endorses the application takes responsibility for ensuring the funds are used as specified in the grant allocation. An organisation may endorse one or more community groups and can still lodge an application on its own behalf.

Groups ineligible for a grant

These groups should not apply:

  • for-profit companies, Trusts and other organisations
  • government, semi-government organisations and statutory authorities 

These groups may apply for an environment grant only:

  • public and private educational institutions -primary, secondary and tertiary - including Parents and Citizens and Parents and Friends associations.

Community grants may not fund:

  • loan or other debt repayments
  • projects already started or completed
  • recurrent administration and running costs such as regular wages and office expenses
  • projects with a commercial purpose
  • projects already funded by other Toowoomba Regional Council grant programs
  • prize money, trophies, raffle prizes or fundraising
  • the purchase of land

Low priority is given to:

  • organisations/individuals that have received funding previously for similar events excluding community events.

Specific conditions of funding may vary between grant programs. For further information, please contact an officer from the relevant funding program on 131 872.

Grant assessment

Applicants must demonstrate that:

  • the organisation and project, activity or event is eligible
  • the organisation and project activity or event is viable
  • genuine need and community benefit
  • how and why the support being requested will positively impact the local community
  • evidence of planning, consultation and support
  • financial need, the organisation's contribution and support, and other funding sought (whether successful or not)
  • linkages to program objectives
  • any regulatory requirements have been or will be met, and
  • a balanced, realistic and complete project budget.

Grants are assessed by panels that include our staff experienced in each category and Councillors. Grants are highly competitive and approval will depend on available funds, the number of applications and program priorities. Part-funding may be offered.

Unsuccessful applicants may contact the relevant community liaison officer, who will provide feedback and assistance with future grant applications.

Grant conditions

Successful applicants must:

  • enter into a funding agreement with us
  • use the grant only for the nominated purpose for which it is given, unless written approval is given by Council for a variation
  • obtain all appropriate permits, approvals, licences, insurances and indemnities etc, relating to the project
  • expend the funds within 12 months of being granted, unless written approval has been given by us for an extension
  • acknowledge our support as set out in the funding agreement
  • acquit the grant on an acquittal form as set out in the funding agreement within six weeks of completion of the project

We reserve the right to request an audit of grant expenditure. Any unspent funds must be returned to us. Successful applicants who fail to comply with any of the above conditions may have their grant funding offer withdrawn.


How to apply

  1. Read the PDF image2.14 Sport and Recreation Grant Program Guidelines to check eligibility. If you are unsure of your eligibility, please contact a Sport and Recreation Officer on 131 872.
  2. If eligible, complete the PDF form.

PDF form process

  1. Fill in the Community grants application form (for print) and a Sport and recreation supplement form (for print). Ensure you include all relevant attachments. Applications can be lodged by the following methods:
    • Deliver the form in person to a Customer Service Centre.
    • Post the form to the Chief Executive Officer, PO Box 3021 Toowoomba Qld 4350 for the attention of Sport & Recreation. Please note: As the application must be received by the due date, it will need to be posted in advance of the closing date.
    • Email the form to info@tr.qld.gov.au.


Application help

Applicants are strongly encouraged to discuss their application prior to lodging with a Sport and Recreation Officer, to ensure that all required documentation is in place. This provides the best opportunity to be considered for support.

Applicants can attend a community grant workshop or make appointments to see appropriate staff for advice. Contact us to make appointments.

Our online statistical tool, which provides information on our region’s demographic and economic breakdown, may provide further information for the development of grant applications.


Stage 1: Eligibility quiz

Step 1: Click the link to access the TRC customer service portal: https://epwweb2.toowoombarc.qld.gov.au/ePathway/Production/Web/Default.aspx.

Step 2: Select Lodge a service Request.

Step 3: Select Community Grant Eligibility option and click next.

Step 4: Select Community Grant Application- Online Eligibility. Click next.

Step 5: Enter your organisations details, ensuring all fields are completed, including criteria questions. When entering an email address, where possible use a generic/club specific address.

Step 6: In the section marked “Other”, select Sport and Recreation as the grant type and provide a brief summary of what your application is for. Click next.

Step 7: Enter in the password to be associated with any future TRC grant applications from your organisation. Be sure to record/file your password, which will be linked to the email address entered previously. Confirm all details are correct. Click next.

Step 8: Your request has now been submitted. You will receive a confirmation email providing a summary of your responses to the eligibility criteria. A 2nd email will confirm your registration as an online council customer. A council officer will review your eligibility status which may take up to 2 business days.

Step 9: You will receive an attachment that will include your username, password and details on how to proceed with your application.

Stage 2: Online registration

Step 10: Registering. Click on the ‘person’ icon under the link/s heading, add in the relevant information and click next, this will save your information, click next again. Enter in details inc bank details, primary contact etc click next, enter in further details then confirm you application. Read the terms and conditions in the scroll down section and click if you agree to the terms and conditions to proceed. You will then receive a confirmation to say your application has been successful and note the transaction reference for later if required.

Step 11: Log into the customer service portal via the link: https://epwweb2.toowoombarc.qld.gov.au/ePathway/Production/Web/Default.aspx. Sign in and select Applications from the menu bar, then select New Application. Select the option Application to Register, then click next.

Stage 3: Grant application

Step 12: Go to the link in the above mentioned confirmation or alternatively click the 'Community grant application' icon on the Customer Service Portal.

Step 13: Select Sport and Recreation Grant, click next.

Step 14: Confirm your organisation’s details and click next.

Step 15: Read the Sport and Recreation Community Grant Program Guidelines then select the grant period from the drop down and click next.

Step 16: Fill out all information requested in the online form, clicking 'Next' to navigate from one page to the next.

Step 17: Your application has now been lodged and will be considered for funding. Please note your transaction reference for further enquiries. Please be aware you will receive a number of confirmation emails throughout this process which are just automated responses. Please just keep the email which has an attached pdf which includes your log in details. Please file these in a safe place. You will be contacted directly if we require further information relating to your application.

Step 18: To keep up to date with the status of your application log in to the portal via the link: https://epwweb2.toowoombarc.qld.gov.au/ePathway/Production/Web/Default.aspx Go to ‘Applications’ (left hand side), then ‘Application Enquiry’, select ‘all applications’, search. This will show your applications and status of where they are up to in the process.

Last Updated: Wednesday, 26 June 2019 11:08
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